Types and Process of sending mail in Mail Server

July 12, 2016 by S4 R

Filed under Cloud, Cloud Mail Server

Last modified July 12, 2016

   Types and Process of sending mail in Mail Servers

               A mail server is the high-tech equivalent of your approachable locality mailman. Each email that is send permits from a series of mail servers along its method to its planned recipient. Even though it may appear like a message is sent rapidly and zip up from one system to other in the blink of eye. The realism is that difficult series to transfers takes place. Devoid of this series of email server, you would only be capable to send email to person whose email address areas matched your own that is you could only send note from one.


sending mail in mail server

1.0 Sending mail in mail server


Types of Mail Servers

Mail severs can be broken down into two main categories that is outgoing mail server and incoming mail servers. Outgoing mail server is known as SMTP or we can say Simple Mail Transfer Protocol, And Incoming mail server are in two main groups that is POP3 (Post Office Protocol version 3), severs are finest known for storing send and received message on system’s local hard drives. And IMAP or Internet Message Access protocol, server always store duplicates of messages on servers. Most POP3 servers can safe messages on server, too which a lot more appropriate.

Process of Sending an Email

Now that you know the fundamentals about incoming and outgoing mail servers, it will be informal to recognize the title role that they play in the send by e-mail process. The simple steps of this process are outlined below for your accessibility.

Step1. After creating a mail body and striking send, your e-mail client site, whether it is Outlook Express or Gmail, it joins to your domain’s SMTP server. This server can be called several things; a standard example would be xyz. Execom.

Step2. Your mail customer site connects through Simple Mail Transfer protocol server, and giving it your mail address, the recipient mail address, the message and any additions.

Step3. The SMTP server processes the recipient’s e-mail address and specifically its domain. If the domain is the same as the dispatcher’s, the message is directed directly over to the domain’s POP3 or IMAP server, no direction-finding among servers is needed. If the domain is distinct, however the SMTP server will have to interconnect with the other domain’s server.

Step4. In order to catch the receiver’s server, the sender’s SMTP server has to interconnect with the DNS, or Domain Name Server. The DNS takes the receiver’s email domain name and transforms it into an IP address. The sender’s SMTP server cannot direct an email accurately with a domain name by you, an IP address is a unique number i.e. assigned to each system that is connected to the web. By knowing this data an outbound mail server can accomplish its work more proficiently.

Step5:After that SMTP server has the receiver’s IP address, it can interconnect to its SMTP server. This is not usually done directly though; instead the message is routed beside a series of unconnected SMTP server till it extents at its target.

Step6:The receiver’s SMTP server scans the received message. If it recognizes the domain and the user name; if it onward the message alongside to the domain’s POP3 or IMAP server. From here, it is places in a send queue till the receiver’s email client permits it to be transferred. At that opinion, the message can be read by the receiver’s.

How Email Clients are handled:

So, many persons usage web based email clients like Yahoo mail and Gmail. Those who need a lot more space, especially corporate and frequently have to invest in their own service. That means that they also have to a method if receiving and transmitting emails, which means that they need to set up their personal mail servers. To that conclusion, programs like post fix and Microsoft Exchange are two of the maximum popular choice. Such packages enable the previous process behind the scenes. Those who send and receive emails through individuals mail servers, normally only see the send and receive part of the procedure.

At the end of the day, a mail server is a system that helps move documents along to their intended destinations. In this case of course those documents are email messages. As easy as they are to take for arranged, it is smart to have a basic grip of how mail servers effort.


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